Printing badges on Avery sheets
Print name badges on Avery badge sheets from any office printer.
No Zebra printer? Eventship prints the same name badges on Avery badge sheets from any office printer. You get the badge you designed in the Badge Label Designer, check-in QR code included, laid out on the sheet so each badge lands inside its perforations.
Badge printing is a Pro feature, on sheets or on a Zebra.
Which sheets to buy
The sheet follows the badge size you chose in the Badge Label Designer:
| Badge size | Avery sheet | Badges per sheet |
|---|---|---|
| 4" × 3" | Avery 5392 name badge inserts | 6 |
| 4" × 3" | Avery 5395 adhesive name badges | 8 |
| 4" × 6" | Avery 8522 name badge inserts | 2 |
All of them are US Letter sheets for laser or inkjet printers. The Badge Label Designer shows the sheet under each size, and On an Avery sheet above the preview shows your design laid out on it.
Stickers instead of inserts
Avery 5395 labels are 3⅜" × 2⅓" stickers, so guests need no badge holders. With a 4" × 3" badge, choose 5395 stickers next to 5392 inserts in the designer, on the Print badges page, or above the print button in the scanner and a guest's details. Your browser remembers the choice.
The stickers are smaller than the badge, so your design prints at 78% to fit. Print one sheet and test-scan a QR code before a big run. Avery 8395 uses the same layout.
Switch to Avery sheets
Each browser remembers where it prints badges. To switch:
- On the Print badges page, choose Avery sheets under Print on.
- In the scanner or a guest's details in the guest list, click Print on Avery sheets under the print button. It's there with or without a Zebra connected, so you can switch when a Zebra runs out of labels or jams.
To go back, choose Zebra printer, or click Use a Zebra printer instead.
Printing badges in advance
Open your event's guest list and click Print badges. Pick your guests as you would for a Zebra, then click the print button under This run. Eventship lays every badge out on sheets in alphabetical order and opens your browser's print dialog.
In the print dialog:
- Paper: US Letter.
- Scale: Actual size, or 100%. "Fit to page" shrinks the badges and they no longer line up with the perforations.
- Load the Avery sheets the way your printer takes letterhead.
Print one sheet first and hold it against a blank Avery sheet to check the badges line up, then print the rest.
If the print dialog does not open (Safari, for one, does not open it this way), click Open as PDF and print from there.
You can print up to 500 badges at a time.
Eventship marks a badge Printed as soon as its sheet goes to the print dialog, or in Safari when you click Open as PDF, because the browser does not report back whether you went ahead. If you cancel the dialog, those guests still show as printed: filter by Printed to find them and print them again.
Printing one badge at the door
Click Print badge in the scanner, or Print in a guest's details in the guest list. The badge prints in the top-left spot of a new sheet, so load a fresh sheet each time. The other spots stay blank.
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