Digital signage
Display a self-check-in screen at your venue.
Display sponsor branding on screens at your event venue. Digital signage showcases your sponsors' logos, QR codes, and messaging to attendees in real time.
What Is Digital Signage?
Digital signage is a sponsor visibility feature. When sponsors purchase a sponsorship package, they can get a dedicated signage display that shows their branding on screens at your venue. Each sponsor gets a unique QR code that tracks engagement.
Set Up Digital Signage
When a sponsor's purchase is confirmed, Eventship generates:
- A digital signage URL you can display on TVs, tablets, or laptops at your venue
- A QR code attendees can scan to visit the sponsor's website. A sponsor with no website opens their Eventship organization or profile page instead, or your event page if they have neither
- Tracking that counts QR code scans for the sponsor's impact report
Display at Your Venue
Open the signage URL on any screen at your event, switch the layout to Classic, and click Fullscreen:
- TV monitors at the entrance or stage area
- Tablets at check-in desks or sponsor booths
- Laptops placed around the venue
Position screens where attendees can easily see sponsor branding and scan QR codes.
Print a Flyer for a Table Stand
The signage link opens on a printable flyer. It shows who to look for from the sponsor, the sponsor's logo, and their QR code.
- Open the sponsor's signage link.
- Choose Portrait or Landscape to match your stand.
- Click Export PDF and print on Letter paper.
The person on the flyer is whoever bought the sponsorship. If Eventship has no name for them, the flyer leads with the sponsor's logo instead.
Print Mini Table Tents for Smaller Sponsors
For a sponsor who gets a small sign, such as a drinks sponsor at each table, switch the layout to Mini. Each sheet makes two folding table tents of the same sponsor that stand on their own and read from both sides. They print on white with one band of your brand color, so a stack of them uses little ink.
- Open the sponsor's signage link and choose Mini.
- Click Export PDF and print on Letter paper in landscape.
- Cut the sheet in half down the middle.
- Fold each half on the dashed line, with the printing outside.
Track Sponsor Engagement
Each QR code scan is tracked automatically. After your event, share impact reports with sponsors showing:
- Total QR code scans
- Estimated impressions from signage visibility
- Event page views and email impressions
This data helps sponsors measure ROI and encourages them to sponsor future events.
Combine With Check-In
Use digital signage alongside your regular QR code check-in process. Sponsor signage can be displayed on screens near the check-in area for maximum visibility.
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