Collect and read hackathon projects

Set the project deadline, see which teams are done, read every project one after another, and export them all as a spreadsheet.

With the Hackathon Pack on, each team enters one project before a deadline you set. You see who is done, read every project, and export them. This guide covers projects. For forming and managing the teams themselves, see Run hackathon teams.

If the Pack is not on yet, see Turn on the Hackathon Pack for an event.

How projects work for teams

One project per team. Someone working alone starts a project on their own, which makes them a team of one
A project has a title, a tagline, a description, links to the code, a demo and a video, the technologies it was built with, and up to 5 images
Any teammate can edit it, and it saves as they type. There is no submit button
A project counts once it has a title and a description. At the deadline, whatever each team has saved is what counts

The steps for attendees are in Enter your team's project. Send them that link.

Set the project deadline

Turning on the Pack turns projects on and sets the deadline to one hour before your event ends. To pick another time:

Open the Teams manager. On your event page, click Manage teams, or click Manage event, then Teams
At the top, next to Projects close and the time, click Change
Pick the date and time, in your event's timezone, and click Save deadline

In the Eventship app, open the Teams manager and tap Change beside Project deadline.

At the deadline, projects become read-only and teams lock. You can still move people between teams.

You can move the deadline until judging starts. Moving it later after it has passed opens projects again. Once judging has started, the deadline is fixed.

If you change your event's start time, the deadline moves with it. Changing only the end time does not move it, so check the deadline after you do.

To stop collecting projects, turn off the switch beside Projects close in the Teams manager, on the web or in the app. It then reads Projects are off. You can turn projects off only until a team has saved a project. Turning them back on sets the deadline to one hour before your event ends again.

Follow progress

The organizer card in the Teams and projects section of your event page counts the projects:

Ready: the team marked its project ready
Still working: the project has a title and a description, and the team has not marked it ready
Drafts: the project is started and is missing its title or its description, so it does not count yet
No project yet: the team has not started one

Click a count to open that list. In the Teams manager, each team shows its project's state, and you can filter the teams by it.

Marking ready is the team telling you it has finished. It is optional. A project that is still working at the deadline counts all the same.

Read the projects

In the Teams manager, click the Projects tab
Click a project in the list to read it. Use Previous and Next to go through them one after another
Use the search box to find a project by its title, its team or a member's name, and Ready, Still working or Draft to narrow the list

Each project shows what the team entered, when it last changed and who changed it, and when it was marked ready. You cannot edit a team's project.

A team's own page in the manager shows its project too, with Open in Projects.

In the Eventship app for iOS and Android, open the Teams manager. The Projects card has a button that says how many projects there are: tap it.

After the deadline

Once the deadline has passed, the organizer card counts what counted:

entered: every project with a title and a description, marked ready or not
marked ready: how many of those the team marked ready
not entered: projects that were started and are missing a title or a description
no project: teams that never started one

In the Teams manager the labels change too. Still working becomes Entered and Draft becomes Not entered. Ready stays as it is, so there Entered means entered and not marked ready. A project counts either way.

After the deadline, once any team has a project, the organizer card leads with Read projects and, on the web, Export.

Export projects

In the Teams manager, click the Projects tab
Click Export projects

You get a CSV with one row per team that has a project: the team, whether the project is a draft or entered, everything the team entered, when it last changed, when it was marked ready, and each team member's first name, last name and email.

The export is on the web. The mobile app does not have it.

Who sees a project

A team sees its own project
Organizers see every project
Judges see the projects they were given
Other attendees do not see it until you publish winners. Then every project in judging is on your event page, with its team's names

Teams that have a project

Deleting a team deletes its project. The confirmation says so
You cannot move or remove the last person on a team that has a project. Move someone else onto the team first, or delete the team

Judging

Judges you add rank the projects, and you publish the winners on your event page. See Run judging for a hackathon.